Accounts Payable Agent
Opnua processes invoices through deterministic three-way matching. When an exception arises, the agent investigates it, gathers context from your ERP and the correspondence, and recommends the resolution. Configured rules post eligible transactions; anything the agent proposes is written back only after a named person approves it.
Agent Capabilities
Deterministic rules handle the routine. The agent resolves the rest.
The agent captures and extracts data from any invoice format. PDF, email, or scan. No templates. No manual data entry.
Every invoice runs through your business rules: duplicate detection, 3-way matching against POs and goods receipts, price and quantity validation. What matches, flows straight through.
When a rule flags an exception, the agent takes over. It searches item bridges, checks supplier history, analyses price variances, and recommends a resolution with a confidence score and full context for your review.
Non-PO and service invoices don't have a purchase order to match against, so the agent predicts the correct GL account coding based on supplier, description, and historical posting patterns, reducing manual coding effort and improving allocation accuracy.
Query a supplier about a credit note, chase a missing goods receipt, or loop in a budget holder, all from within the invoice thread. Every message, response, and notification is linked to the transaction, so your team and auditors see the full conversation trail in one place.
Track what the agent is processing, resolving, and learning. See match rates, exception trends, resolution accuracy, and confidence calibration in real time.
Manage AP across multiple entities, currencies, and tax jurisdictions. The agent understands cross-border VAT rules and entity-specific policies.
Opnua integrates with SAP Business One, Sage, Exchequer, Microsoft Dynamics, NetSuite, Oracle and others. The agent reads your ERP data to resolve exceptions. Configured rules post eligible transactions; anything the agent proposes is written back only after a named person approves it.
Matching Engine
Opnua's deterministic matching engine cross-references purchase orders, invoices, and goods receipts in real time. When everything aligns, invoices flow straight to approval. When exceptions are found, the agent takes over.
Awaiting Documents
Collecting PO, Invoice, and GRN
The pilot
What proportion of your invoices record without a person touching them, how long an exception takes to resolve, and which suppliers cause the gap. Live in four weeks, on your ERP as it stands.
Simple Process
Invoices arrive via email, scan, or upload. The agent captures every detail automatically: supplier, line items, amounts, tax. No templates required.
Scan
Upload
EDI
API
The deterministic engine cross-references every invoice against POs and goods receipts. Matched invoices flow straight through. Exceptions are flagged with specific issue codes: price variance, item mismatch, missing PO.
For each exception, the agent gathers context from your ERP, checks supplier history and past resolutions, applies your business policies, and recommends a resolution with a confidence score. You review and approve.
Approved invoices are posted to your ERP and queued for payment. Every approval and correction teaches the agent. Patterns that prove reliable get promoted to automated rules.
AP Questions
Matching, exceptions, non-PO invoices and the approval boundary.
Every invoice runs through a deterministic engine that applies your business rules: duplicate detection, matching against purchase orders and goods receipts, and price and quantity validation. Whatever matches flows straight through.
It is flagged with a specific issue code — price variance, item mismatch, missing PO — and passed to the agent. The agent searches item bridges, checks supplier history and past resolutions, analyses the variance, applies your policies, and returns a recommended resolution with a confidence score and the evidence it relied on. You review and approve.
No. Invoices arrive by email, scan or upload, and the agent extracts supplier, line items, amounts and tax from any format. No templates, and no manual data entry.
Yes. Non-PO and service invoices have no purchase order to match against, so the agent predicts the correct GL account coding from the supplier, the line description and your historical posting patterns.
That depends on your purchase-order coverage and your suppliers, which is why we measure it on your own invoices rather than quote an average. The four-week pilot tells you the proportion, how long an exception takes to resolve, and which suppliers cause the gap.
Inside the invoice thread. Querying a credit note, chasing a missing goods receipt or looping in a budget holder all happen against the transaction, so every message and response stays linked to the invoice for your team and your auditors.
Yes. AP can be run across multiple entities, currencies and tax jurisdictions, with the agent applying cross-border VAT rules and entity-specific policies.
Thirty minutes, your data, no slides. We’ll ask about the five places resolution happens by hand in your business, and tell you plainly if a pilot isn’t the right next step.